Constitution

Aims:
The enhancement of the physical and social environment of Clonegal village and surrounding areas, with particular reference to:
(1) The general improvement, enrichment and development of the environment
(2) The development of community spirit and pride.
(3) The promotion of an atmosphere of good neighbourliness.
(4) The encouragement of greater interaction among local people.
(5) Enhancement of the appearance and ecology of Clonegal and its surroundings.
(6) The development of whatever facilities are deemed necessary to cater for young and old

Membership:
Membership shall be open to:-
(1) All residents over the age of 18 years.
(2) Proprietors of businesses based within one mile approximately of the village centre.
(3) There shall be no membership fee.

Standing Orders of Meetings

Agenda items as follows:

(1) Apologies
(2) Minutes of previous meeting
(3) Matters arising
(4) Correspondence
(5) Secretarys report
(6) Chairpersons report
(7) Financial report
(8) AOB
(9) Date of next meeting

Annual General Meeting
The Annual General Meeting of Clonegal Tidy Village shall be held on a flexible date each year. Notice of meeting shall be conveyed to members at least 14 days beforehand.
Elegability to vote at AGM:-
(1) Must have attended at least five meetings or sent apologies, since the last AGM
(2) Or be seen to be actively involved in Tidy Village, i.e painting, planting, weeding, watering & litter picking.

The following business shall be transacted at the A.G.M.
Minutes of previous Annual General Meeting
Annual report submitted by the Secretary
Financial Report submitted by the Treasurer
Election of Officers and Executive Committee
General business.

Executive Committee
The affairs of Clonegal Tidy Village shall be managed by a Committee nominated and elected at the A.G.M. consisting of at least a Chairperson, Secretary and Treasurer, together with at least 4 other members.
The Committee shall hold office for a period of one year or until the following A.G.M. whichever is sooner. The Executive positions be for a term of three years only or less.
The Committee shall have power to co~opt not more than 3 other members and to fill vacancies.
The Committee may appoint sub-committees for specific purposes. Sub-committees may include members not on the Executive Committee and they shall report their deliberations to the parent body for final sanction.
The Executive Committee shall convene bimonthly or more often if deemed necessary by the Chairperson. The quorum for meetings shall be 6.
The Chairperson shall preside over all meetings. In his / her absence, those in attendance shall nominate a chairperson for the
meeting. ,
The Committee may replace a member who fails to attend 3 consecutive meetings without valid reason.
No decision of a Committee Meeting may be reversed except with the consent of those present and entitled to vote.
The Chairperson, Secretary and Treasurer shall not collectively act on behalf of the Committee between meetings. Representation of Clonegal Tidy Village will be by consent of fellow members. Should an invitation arrive for representatives of CTV to attend an event the attendees will be selected by lottery.

Voting
Decisions at meetings shall be by consensus where possible
Voting on ordinary issues shall require a simple majority, except in the case of previous decisions being rescinded where a 2/3 majority will be needed. The Chairperson shall have a casting vote in the event of a tie (in addition to his/her vote as a member). Voting where it concerns people shall always be by secret ballot. Voting on other issues shall be at the discretion of the meeting.

Amendments to Constitution
This constitution may be amended only at an Annual General Meeting by a motion supported by no fewer than 2/0 of those present and entitled to vote.
The Executive Committee shall be the sole authority for the interpretation of these rules and the decision of the Committee upon any question of interpretation or upon any matter affecting Clonegal Tidy Village and not provided for in these rules shall be binding on the members subject to appeal to a General Meeting and shall not under any circumstances be subject to appeal to any court of law.

Special General Meeting
The Executive Committee may at any time summon a Public or Special General Meeting of Clonegal Tidy Village, provided the procedures pertaining to A.G.M's are adhered to.
A Special General Meeting must also be arranged by the Committee following a written request signed by no fewer than 5 members, who in their requisition shall state the object of the meeting. No other business shall be transacted at that special meeting. The quorum for such a Special Meeting shall be not less than 6 membership.

Finance & Assets
The funds of Clonegal Tidy Village shall be kept in an approved bank.
cheques shall be signed or accounts held by any 2 of Chairman, Secretary and Treasurer. Assets and equipment of Clonegal Tidy Village shall vest in the officers for the time being, who shall hold same in trust for the members. All purchasing must come through a purchasing officer and be receipted and approved at the monthly meeting

Winding-up
A resolution to wind up Clonegal Tidy Village may be passed at a General Meeting specially convened for that purpose, if supported by not less than % of those present and entitled to vote. This meeting shall also decide on the disposal of any funds and equipment which may be in the committee's name, or how to meet any outstanding debt.